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Vacancy Details

tl EA To Deputy Dean and Associate Dean tr
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Location: London
Position: Administration
Salary: £41,000 per year
Date Posted: 08 February 2019
Vacancy Type: Permanent
Job Description:

We are currently recruiting for an EA to Deputy Dean and Associate Dean to work within one of our prestigious institutes based near Regents Park. This is a full time, 12-month FTC position starting as soon as possible 

Job Purpose:

The Executive Assistant in the key right hand manager for the Associate Dean of Degree Education and Deputy Dean of Executive Education and is there to help support them in their work of advancing London Business School’s ambition. This demanding role requires the establishment of excellent working relationships with the Deputy Dean and Associate Dean, the senior leadership teams, high-level internal and external stakeholders and important school influences to help fulfil the objectives for the two heads of Degree Education and Executive Education.

This role will require juggling multiple projects (with complex stakeholders) that corss both the Deputy Dean’s and Associate Dean’s officers, to aggressively move forward multiple initiatives in a fast paced to understand Degree Education and Executive Education initiatives and leas proactively in their development will be essential.

Key Areas of Accountability:

Supporting and actively managing dairy, travel, meetings, stakeholder presentations and other documentation, team communication, expenses and budget

Be a robust gatekeeper and pro-active manager of the Deputy Deans and Associate Deans time, correspondence and travel. Accurate and effective diary and email management, using judgment to manage and prioritise their schedule ensuring important conflicts or issues are flagged.

Accountability to ensure both DD and AD have clear sight of what their priorities are for the day/ week/ month and are briefed and prepared with all materials in advance.

Where a personal management system of tracking resources and time sued, updating if appropriate, and reviewing to identify bottlenecks, challenges or conflicts.

Ability to manage a heavy workload and at times conflicting priorities as well as tracking progress on wide range of tasks and flagging potential challenges.

Expresses are processed in a timely manner adhering to company policy.

If accountable for budgets related to projects or team events, they are managed and monitored effectively adhering to budget forecasts.

Conduct data collection, research and information through key stakeholders interaction internally and externally to prepare draft and presentations using the appropriate international branding for the DD and AD to review and finalise.

Format and prepare reports and documents to high standard in line with School templates and branding

Project management lead or part cation in key events for Degree Education and Career Centre, including high visibility events. Preparing project plans, agreeing responsibility with the DD and AD at the outset, and pro-actively updating. All aspects of planning and execution will be well organised, smoothly run, with wide input from across team and across key areas of the school with excellent follow through.

Experience required:

Bachelor’s degree or equivalent experience

Experience of supporting senior executive required

Experience in higher education or corporate environment preferred

Demonstrated customer service orientation and interpersonal skills

Strong project planning and management skills with experience of leading and managing multiple projects once

Proven strong organisational skills

Strong writing/ editing skills

Strong research and analytical skills with the experience of preparing and presenting draft papers/ research to senior management

Solution focused approach

Experience with Outlook, Excel, PowerPoint and Word to an advanced level

Proven ability to appropriately deal with confidential information

Proactive and enthusiastic

Self-motivated but string team player

Positive attitude

Experience of leading process improvement

Working hours – Full time – 35 hours per week – 12 month fixed term contract

Rate of pay - £41,000 per year

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