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Vacancy Details

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Location: London
Position: Administration
Salary: £13.59 per hour plus holdiay pay
Date Posted: 11 September 2017
Vacancy Type: Temp
Job Description:
We are currently recruiting for a Administrator to work within one of our prestigious institutes  based near Russell Square. This is a temporary position for approximately 3 months.
Purpose of the job
The post holder will work closely with academic staff and other administrative staff and will:
• Provide administrative support in one of five schools and contribute to other aspects of work to ensure the smooth running of operations
• Provide specific administration support for designated areas of work
• Support the activities of the School
Main Duties of the Jobholder
The post holder will work within a team with other Administrators in the School, in fulfilling the following duties:
• Providing advice and guidance to students and prospective students regarding a range of issues (including entrance requirements, option choices and combinations, examination entry and personal tutors) by various means (telephone, in person, via email, on-line etc.), including at recruitment and induction events.
• Operating the College systems and processes for student applications, admissions and enrolments for all types of School programmes of study.
• Operating the College systems and processes for allocating students to their module choices, examinations and other assessments, dealing with mitigating circumstances cases, collection and marking of all assessed work, delivering to appropriate staff for marking & feedback, entering details of assessments, marks etc. onto the student records system, in collaboration with teaching staff and Registry Services.
• Contributing to the production, updating, maintenance and distribution of publicity materials (such as Prospectus, website) and standard documentation for students and staff (such as handbooks, forms, publicity material, newsletters) be they in paper form, on websites or other formats.
• Ensuring that logistical arrangements for teaching and related events (e.g. induction, dissertation, study skills etc.) are in place as required for the particular programme or other School/Department activity (e.g. accommodation, catering, technical support, access etc.).
• Providing administrative support to members of the School Executive, Programme Directors, Research Centre Directors etc., as required e.g. organising seminars and conferences.
• Processing and maintaining financial records (of purchase orders, invoices, claim forms etc) as directed by line manager and in accordance with College procedures.
• Maintaining and reporting on accurate records (student, staff, financial etc.) in various forms as directed by line manager and in accordance with College policies.
• Service formal committees, exam and award boards, staff; student exchange meetings etc. as required. 
• Providing administrative support for staff submitting proposals for research or third stream funding, as required.
• Maintaining supplies of routine office materials (e.g. stationery and consumables) and working with Estates & Facilities staff and engineers to maintain standard office equipment in good working order.
• Responding to enquiries from academic and administrative colleagues and external organisations, in a professional and customer-focused manner
• Training and supervising new or temporary members of staff in School procedures & processes, including acting as mentor to such staff, as required.
• Attending and participating in relevant training and meetings as required.
• To support process improvement, ongoing review and service enhancement, as agreed with your manager, in your area of work, wider department and work with others across the College, as required.
• Undertake any other duties as may reasonably be expected, commensurate with the level of the post.

Knowledge Technical/ Work - based skills
• Good knowledge and understanding of administrative systems and office work.
• Commitment to and able to demonstrate knowledge of equal opportunity issues.
• Good IT skills, including MS Office, Word and Excel and database packages.
• Accurate keyboard and data entry skills.
• Numerate.
• Well-developed organisation skills.
General Skills/ Attributes
• Good interpersonal skills, with the ability to work flexibly as part of a team.
• Excellent customer care skills.
• Willing to work as part of a team to deliver high quality administrative support to students and staff.
• Commitment to equality and diversity.
• Proven ability to work with a high degree of accuracy in detailed work.
• A flexible, positive and proactive approach.
• Willingness to work from time to time in the evening or on the weekend, by arrangement.
• Proven administrative work experience.
• Educated to ‘A’ level standard or equivalent.
Minimum of GCSE grade C in Math's and English or equivalent.
Starting ASAP
Pay rate £13.59 per hour plus holiday pay
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